A Digital O&M Manual from AJ Digital, is a web-based platform that serves as a comprehensive and user-friendly resource for building owners and operators throughout the entire lifecycle of an asset. This digital hub replaces traditional paper manuals, offering a wealth of standardised, clear and easily accessible information on operating and effectively maintaining a building.

The benefits of digital O&M manuals

The benefits of digital O&M manuals are numerous:

  • Enhanced efficiency: Digital manuals eliminate the need for searching through bulky paper documents. Information is readily available online, accessible from anywhere, at any time.
  • Reduced operating costs: By ensuring a building is operated and maintained correctly, digital O&M manuals deliver increased equipment lifespans and lower overall operating costs.
  • Improved operational reliability: Clear and readily accessible instructions minimise the risk of errors, leading to more reliable and efficient building operation.
  • Standardised Information: Digital platforms ensure consistent formatting and structure across the O&M manual, making it easier and quicker to find the information people need.
  • Single source of truth: A centralised platform eliminates the risk of outdated or conflicting information. Digital O&M manuals serve as a single source of truth for all asset information.
  • Simplified updates: Updates and revisions are easily implemented and communicated to all users, ensuring everyone has access to the latest information.

A model-first philosophy

At AJ Digital, we take a data-driven approach to create digital O&M Manuals. Our “model-first” philosophy ensures no vital information slips through the cracks, which is why we include:

  • Element-based information requirements: We meticulously map O&M requirements to specific building elements, ensuring comprehensive coverage of all equipment and systems within every asset.
  • Built-in quality assurance: Our system prompts suppliers to provide industry-standard documentation for each product they supply, guaranteeing a high level of quality and accuracy within the O&M manual.
  • Seamless 3D integration: O&M information is linked to the 3D model of each building. This allows users to access relevant instructions directly within the 3D environment, providing a highly intuitive and user-friendly experience.

Bespoke solutions

We understand that every project has its own unique needs, which is why AJ Digital offers a range of digital O&M solutions such as:

  • Out-of-the-box solutions: For projects requiring a quick and efficient implementation, we offer a pre-configured platform with a comprehensive structure and proven workflows. This is ideal for those seeking a readily deployable solution.
  • Customisable Platform: Looking to integrate existing handover processes into a digital O&M platform? Our team collaborates closely with clients to create a bespoke platform structure, ensuring a smooth transition and maximising efficiency.

Investing in performance

AJ Digital’s digital O&M manuals also provide valuable tools for continuous improvement. These include:

  • Digital platforms: A centralised platform houses all handover information, including O&M Manuals, Health & Safety Files and 3D Models, ensuring everything is readily accessible.
  • Project-specific review process: We work with clients to establish a b espoke review process that aligns with each specific project requirements.
  • Practical completion checklist: We provide a comprehensive checklist that outlines all deliverables needed to achieve practical completion.
  • Interactive dashboards: These gain real-time insights into the O&M manual creation process. Interactive dashboards also highlight potential bottlenecks and areas requiring attention, allowing for proactive problem-solving.

Digital O&M manuals represent a major shift in asset management, which unlocks the potential for:

  • Improved communication: Clear and accessible information fosters effective communication between building owners, operators and maintenance personnel.
  • Enhanced decision-making: Data-driven insights empower informed decisions regarding building operation and maintenance.
  • Reduced risk: Proactive maintenance based on accurate information minimises the risk of building system failures and costly repairs.
  • Sustainable asset performance: A well-maintained building operates more efficiently, leading to lower energy consumption and a reduced environmental footprint.

Partner with AJ Digital today and let’s build something remarkable together